> ## Knowledge Base Index
> Fetch the complete knowledge base index at: https://help.superpath.io/sitemap.xml
> Use this file to discover available pages before exploring further.
> Pure-Markdown content can be obtained by appending a '.md' suffix to the content URLs listed in the sitemap (without the trailing slash).

# How to Publish a Knowledge Article

# How to Publish a Knowledge Article

**In this article:**
* Overview
* Publish, unpublish or draft an article
* What each status means
* Why an article becomes unpublished after edits
* Things to keep in mind
* FAQs
* Who can do this

## Overview
A Knowledge Article is only visible to your learners once it is published. Publishing is controlled from a single status button at the top of the article editor, which lets you move an article between three states — Published, Unpublished and Draft — so you can control exactly when your content goes live and when it is hidden while you work on it.

## Publish, unpublish or draft an article
1. In the sidebar, go to **Knowledge**.
2. On the Knowledge hub, click **Manage Articles**, then open the article you want to work on.
3. In the top navigation bar of the editor, find the status button. Its label shows the article's current state — **Published**, **Unpublished** or **Draft**.
4. Click the button to open the dropdown, then choose the state you want.

![](https://storage.googleapis.com/superpath-help-centre/how-to-publish-a-knowledge-article/01-status-dropdown-open_ba62554a.png)

The dropdown only shows the states the article is not already in, so you'll see the relevant options for where the article is now:
* **Publish** — makes the article live and visible to your learners.
* **Unpublish** — hides the article from learners while keeping it in your Knowledge base.
* **Create draft** — moves the article into a working draft so you can make changes without affecting the live version.

## What each status means
* **Published** — the article is live and visible to learners (subject to any team restrictions you've set on it).
* **Unpublished** — the article is hidden from learners. It stays in your Knowledge base and can be published again at any time.
* **Draft** — the article is a work in progress and is not visible to learners. Your changes are saved against the draft rather than the public version.

## Why an article becomes unpublished after edits
When a published article moves to Unpublished or Draft — whether you chose it from the dropdown, or because your changes were saved as a draft rather than to the live version — SuperPath shows a short message explaining what happened. It confirms that your changes are saved in draft and won't update the public version, and reminds you to re-publish once you've finished so the changes become visible to everyone in your organisation.

The message includes a **Don't show this again** option. Tick it if you'd rather not see this reminder in future.

> **Tip:** After making changes to a published article, remember to re-publish it. Until you do, learners will continue to see the previously published version and won't see your latest edits.

## Things to keep in mind
* Publishing status is set per article — there is no bulk publish. Each article is published, unpublished or drafted individually from its editor.
* Unpublishing an article hides it from learners but does not delete it. To remove an article permanently, delete it instead.
* Team restrictions still apply to a published article — publishing makes it visible to learners, but only those in any teams you've restricted it to (if you've set restrictions).

## FAQs
**What's the difference between unpublishing and deleting?**
Unpublishing hides an article from learners while keeping it in your Knowledge base, so you can publish it again later. Deleting removes the article permanently and is not reversible.

**Will my edits go live straight away?**
Not automatically. Changes are saved against the draft, and the live version only updates when you re-publish the article.

**Why did my article become unpublished by itself?**
When you edit a published article, your changes are held in draft so the live version isn't affected mid-edit. The status message explains this, and you re-publish when you're ready for the changes to go live.

## Who can do this
**Owners**, **Admins**, **Managers** and **Content Managers** can publish, unpublish and draft Knowledge Articles. **People Managers**, **Instructors**, **Employees** and **Restricted** users have read-only access to Knowledge and cannot.