Assigning Roadmaps to Teams or People

In this article:

• Overview
• Before you start
• How to assign a Roadmap Level
• What happens when you assign
• Things to keep in mind
• FAQs
• Who can do this

Overview

Assigning a Roadmap is how your people get their development plan. You always assign one Level of a Roadmap rather than the whole grid, because the Level is what tells SuperPath where that person currently sits — the competencies, behaviours and learning they should be working towards. You can assign to individuals, to a whole Team, or to a mix of both in one go.

Before you start

The Roadmap must be published. While it is unpublished the assign icon is greyed out and its tooltip reads "Publish roadmap to be able to assign people" — see How to Publish a Roadmap.

It also helps to know who is already on the Roadmap before you assign. Use the View learners (chart) icon on the Roadmaps list to check — see How to View Learners on a Roadmap.

How to assign a Roadmap Level

1. Go to Roadmaps.
2. Click the assign (people) icon. It is in the row actions for each Roadmap in the list, and also in the top right of the Roadmap editor when you have a Roadmap open.

3. In Assign to people and teams, open the Roadmap Level dropdown (Select a roadmap level) and choose the Level you are assigning.

4. Click the Search people and teams box and start typing. Click a person or a Team in the results to add them — Teams are marked with a Team badge. Repeat to add as many as you need, and use the x beside an entry to remove it.
5. Leave Notify people switched on if you want assignees to be told about their new Roadmap, and optionally type a message in Add a custom message to assignees (optional). Switch it off to assign quietly.
6. Click Assign.

SuperPath confirms with "This roadmap has been assigned successfully".

What happens when you assign

• Each person gets their own Roadmap Level record for that Level of that Roadmap. This is what appears on their profile and in Roadmap reporting — it is not a standard learning assignment.
• A Team is expanded to its members at the moment you assign, and duplicate people across Teams are only assigned once.
• Any learning attached to that Level with Auto Assign switched on is assigned at the same time: Pathways as a Pathway, and Content, Events and Forms as an assignment. Knowledge articles are skipped — see How to Auto-Assign Learning at a Competency Level.
• With Notify people on, assignees are notified by email, Slack and mobile push (depending on what your organisation has enabled), including your custom message. You are not notified if you assign a Roadmap to yourself, and deactivated users are not notified.
• Learners find their Roadmap from the notification or from their profile's Roadmap tab — see How to View Your Assigned Roadmap.

Things to keep in mind

• You must choose a Level. If you click Assign without one, SuperPath warns "Please select a roadmap level".
• Assign stays disabled until you have added at least one person or Team.
• Assigning to a Team is a point-in-time action, not an ongoing rule — anyone who joins that Team later is not assigned the Roadmap automatically. To automate it, use a Workflow (see How to Use Roadmaps in Workflows).
• The assign dialog does not flag people who are already on the Roadmap, so check the learners report first to avoid assigning the same Level twice.
• Roadmap assignment is deliberately simple: the start dates, due dates, scheduling, learning evidence and approval options you see when assigning content or a Pathway are not part of assigning a Roadmap.
• To move someone to a different Level later, complete their current Level and assign the new one in the same action — see How to Progress a Learner to the Next Roadmap Level.

FAQs

Can I assign a whole Roadmap instead of one Level?
No. You assign a specific Level, which sets the person's starting point on the Roadmap.

Why is the assign icon greyed out?
The Roadmap is still unpublished. Publish it and the assign action becomes available.

Will new Team members be assigned the Roadmap automatically?
No. Assigning a Team assigns the people in it at that moment. Use a Workflow if you need it to happen automatically as people join.

Can I assign different Levels to different people at once?
Not in one action. Assign the first group their Level, then repeat for the next Level.

Do assignees have to be notified?
No. Switch Notify people off before clicking Assign and no notification is sent.

Who can do this

Owners, Admins and Managers can assign a Roadmap Level to people and Teams. Content Managers can create, edit and publish Roadmaps, but they cannot assign them — their Roadmap Level permission only covers their own records, so an attempt to assign is refused. People Managers, Instructors, Employees and Restricted users cannot assign Roadmaps and do not have access to the admin Roadmaps area.

Updated on: 25/07/2026