How to Delete Content from the Library

In this article:

• Overview
• How to delete a single content item
• How to delete several items at once
• Things to keep in mind
• FAQs
• Who can do this

Overview

Deleting removes a content item from your private Library so it no longer appears in your content lists or the Library. Use it to clear out items you added by mistake or genuinely no longer need. If learners are still using the content, or you simply want to keep the record, archiving is usually the safer option — see How to Archive Content.

You manage and delete your own content from Settings → Library → Manage Private Library.

How to delete a single content item

1. Go to Settings → Library and click Manage Private Library.

2. Find the content item you want to remove in the Private Library list. You can search or filter the table to narrow it down.
3. In that item's row, click the Delete (trash) icon.

4. A confirmation window appears (for example, Delete 1 Library Item) asking Are you sure you want to delete this library item?
5. Click Confirm delete to remove it, or Cancel to keep it.

Once confirmed, you will see a Content successfully deleted message and the item is removed from your list.

How to delete several items at once

1. Go to Settings → Library → Manage Private Library.
2. Tick the checkbox on each item you want to remove. To select everything, use the select-all option at the top of the table.
3. In the actions bar that appears above the list, open the bulk actions menu and choose Delete Content.
4. Confirm in the window that appears (for example, Are you sure you want to delete these 3 library items?) by clicking Confirm delete.

Things to keep in mind

• Deleting is different from archiving. Archiving removes content from Library search while leaving existing learnings untouched; deleting removes the item from your Library. If people may still be using the content, archive it instead.
• Deleting content is not blocked when the content is in use. Unlike Pathways, Forms and Events — which cannot be deleted while they are part of active pathways or assignments — a content item can be deleted even if it is currently sitting inside a Pathway or an active learning. Before deleting, remove the content from any Pathways it belongs to so you do not affect learners partway through.
• In a bulk delete, each item is processed individually. If one item cannot be removed, the others are still deleted.
• You can only delete content that belongs to your own account. Content added from another provider's library is managed differently.

FAQs

Should I delete or archive content?
Archive it if anyone is still using it or you want to preserve the history — archiving keeps existing and completed learnings intact. Delete it only when the item was added in error or is genuinely no longer needed.

Will deleting warn me if the content is still being used?
No. Content deletion is not blocked when the item is part of a Pathway or an active assignment, so there is no in-use warning. Check where the content is used and remove it from any Pathways first.

Can I delete more than one item at a time?
Yes. Select the items with their checkboxes and use the Delete Content bulk action above the list.

Who can do this

Owners, Admins, Managers, Content Managers and Instructors can delete Library content that belongs to their own account. People Managers, Employees and Restricted users cannot — they have read-only access to content.

Updated on: 16/07/2026