How to See Where an Item Is Used in Pathways

In this article:

• Overview
• Where to find the Add to Pathway button
• See which Pathways use an item
• Search the list of Pathways
• Things to keep in mind
• FAQs
• Who can do this

Overview

Before you delete or change a content item, Form, Event, Knowledge article or Pathway, it helps to know which Pathways it appears in. The Add to Pathway button shows you. Open it on any item and click View used in to see every Pathway in your organisation that has the item as a step, then open any of those Pathways in a new tab to update it.

The same window also marks the Pathways that already contain the item, so you don't add it to the same Pathway twice.

Where to find the Add to Pathway button

The button sits wherever you work with an item:

• Content: the Add to Pathway button on the content item's page in the Library, the same button in the quick view that opens when you click an item in the Library, and the + icon in the item's row under Settings → Library → Manage Private Library.
• Forms: the + icon in the top bar of the Form editor. Hover over it to see Add form to pathways.
• Events: the + icon in the top bar of the Event editor. Hover over it to see Add event to pathways.
• Knowledge articles: the + icon in the top bar of the article editor, shown once the article is published. On a mobile device it appears in the Article Settings panel instead.
• Pathways: the + icon in the top bar of the Pathway editor.

See which Pathways use an item

1. Open the item and click Add to Pathway (or the + icon).
2. A window opens titled for the item type, for example Add content to pathway or Add form to pathway. It lists the Pathways you can add the item to.
3. Click View used in at the bottom left of the window.
4. The window changes to Pathways using this content (or this form, this event and so on). It lists every Pathway that has the item as a step, sorted by name, with each Pathway's status.
5. Click a Pathway's name to open it in the Pathway editor in a new browser tab. From there you can remove the step, or make any other change you need.
6. Click Back to return to the list of Pathways you can add the item to.

If the item isn't part of any Pathway yet, the window shows This content is not used in any pathway yet.

Pathways that already contain the item

In the main list, a Pathway that already contains the item shows a tick instead of a checkbox. Hover over the tick to see Already in this pathway. You can't select that Pathway again, so the item is never added twice by mistake.

Search the list of Pathways

Both lists have a search box, type to search pathways, that filters the Pathways by name as you type.

• Pathways you have ticked stay selected while a search hides them, so you can search for several Pathways in turn and then add the item to all of them at once.
• Switching between the two lists, or closing the window, clears the search.
• If no Pathway matches, the list shows No results found.

Things to keep in mind

• View used in lists every Pathway in your organisation that uses the item, published or unpublished. The main list of Pathways you can add to depends on your role: Owners and Admins see every Pathway, while other roles see the Pathways they own or are an editor on. So View used in can include a Pathway that doesn't appear in your main list, and that Pathway won't show a tick there.
• View used in only looks at Pathway steps. It doesn't show which learners are assigned the item or how far through it they are.
• The list loads each time you open the window. If you've just removed the item from a Pathway, close the window and open it again to see the change.
• When you open the button from the Pathway editor, the Pathway you're editing never appears in its own list, because a Pathway can't be added to itself.

Good to know: Forms and Events can't be deleted while they're a step in a Pathway, but content items and Knowledge articles can. Check View used in before you delete content or a Knowledge article, so you can remove it from its Pathways first and avoid leaving learners with a missing step.

FAQs

Why don't I see the Add to Pathway button on a Knowledge article?
The button only appears once the article is published. Draft and unpublished articles don't show it.

Does View used in show Pathways from other organisations?
No. It only shows Pathways in your own organisation.

Will View used in tell me why I can't delete a Pathway?
No. A Pathway can't be deleted while learners are assigned to it, and View used in doesn't show assignments. It shows the Pathways that contain an item as a step. See How to Delete a Pathway for removing assignments.

I removed an item from a Pathway but it still shows in View used in. Why?
The list is loaded when you open the window. Close it and click Add to Pathway again to load the latest list.

Who can do this

Owners, Admins, Managers, Content Managers and Instructors can add items to Pathways and see where they're used. People Managers, Employees, Members, Volunteers and Restricted users have read-only access to Pathways and cannot add items to them.

Updated on: 06/10/2026