How to Bulk Edit Users
How to Bulk Edit Users
In this article:
- Overview
- Actions you can perform
- How to bulk edit Users
- Things to keep in mind
- FAQs
- Who can do this
Overview
Bulk editing lets you act on many Users at once from the People list — ideal for onboarding, tidying up records, or moving a group of people into a Team. Instead of opening each profile one at a time, you select the Users you want and apply a single action to all of them, saving time and reducing manual effort.
Actions you can perform
Once you've selected your Users, open the Bulk Actions menu and choose one of the following:
Action | What it does |
|---|---|
Edit Users | Update shared fields such as position, role, country, time zone and login type. Any field you leave blank keeps its current value. |
Disable Users | Temporarily deactivate Users without deleting them. They can be re-enabled at any time. |
Add Users to Team | Add the selected Users to an existing Team. |
Set access expiry date | Set (or remove) a date after which the selected Users lose access. This action only appears when access expiry is enabled for your organisation. |
Send Welcome Email | Send the welcome email so people can set up their account and get started. |
Delete Users | Permanently remove Users. This also removes them from all Teams and deletes their learnings, badges, certificates, roadmaps and CPD points. It cannot be undone. |
How to bulk edit Users
- Go to People in the left-hand navigation.
- Tick the checkbox next to each User you want to include. To select everyone that matches your current filters, tick the checkbox in the table header — your selection carries across every page, so there's no need to work through one page at a time.
- Open the Bulk Actions menu at the top of the list and choose an action.
- Complete any details the action asks for (for example, choosing a Team, or filling in the fields to update).
- Confirm on the summary screen. You'll always see how many Users the action will affect before it runs.
Tip: Use Add Users to Team to quickly group new hires into the right department, and Send Welcome Email to get a whole intake started in one go.
Things to keep in mind
- Selecting the header checkbox selects every User that matches your current filters, across all pages — check your filters before you apply an action. Deselecting any single row exits select-all mode.
- Delete Users is permanent and cannot be reversed. Always double-check your selection before confirming, and use Disable Users instead if you only need to remove access temporarily.
- The Set access expiry date action only appears if access expiry is enabled for your organisation.
- Large selections are processed in the background. Very large jobs may take a little while to finish.
FAQs
Does my selection carry across pages?
Yes. Tick the header checkbox and every User matching your current filters is selected, across all pages — you don't need to select page by page. Deselecting any individual row exits select-all mode.
What's the difference between disabling and deleting a User?
Disabling temporarily deactivates the User so they can't sign in, and you can re-enable them at any time. Deleting is permanent — it removes the person from all Teams and deletes their learnings, badges, certificates, roadmaps and CPD points, and cannot be undone.
Will editing overwrite fields I don't want to change?
No. In Edit Users, only the fields you fill in are updated. Anything you leave blank keeps its current value on each User.
Why can't I see the Bulk Actions menu or the checkboxes?
Bulk editing is available to Owners and Admins. If you don't have one of those roles, the People list won't show the selection checkboxes or the Bulk Actions menu.
Who can do this
Owners and Admins can bulk edit Users. Managers, People Managers, Content Managers, Instructors, Employees and Restricted users cannot — the selection checkboxes and the Bulk Actions menu only appear for Owners and Admins.
Updated on: 25/07/2026
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