How to Control Library Access Permissions

In this article:

• Overview
• How to control Library access
• Things to keep in mind
• FAQs
• Who can do this

Overview

The Library is where your organisation's content lives. Controlling who can access it lets you keep sensitive or internal material in front of the right people, align visibility with roles and responsibilities, and avoid exposing content to your whole organisation before it's ready.

You control this from a single setting, Who can access the library?, which offers three access levels: Everyone, Managers & Admins, or Admin Only.

How to control Library access

1. Go to Settings → Library.

2. Scroll to the Library Content section.

3. Under Who can access the library?, choose an access level: Everyone, Managers & Admins, or Admin Only.

4. Click Save.

Things to keep in mind

• This setting controls who can access the Library as a whole — it is separate from the access controls for Knowledge and Roadmaps, which live under Settings → Features.
• Content assigned directly to a learner remains available to them regardless of this setting — it governs browsing the Library, not learning that's already been assigned.

FAQs

What do the three access levels mean?
Everyone lets all users browse the Library, Managers & Admins limits it to Managers and Admins, and Admin Only restricts it to Admins (and Owners).

Where is this setting?
It's under Settings → Library, in the Library Content section.

Who can do this

Owners and Admins can change Library access settings — the whole Settings area is restricted to those two roles. Managers, Instructors, Employees and Restricted users cannot open Settings and so cannot change this.

Updated on: 24/07/2026