Scheduled Learnings

In this article:

• Overview
• Opening the report
• Reading the list view
• Using the calendar view
• Editing a schedule
• Things to keep in mind
• FAQs
• Who can do this

Overview

Scheduled Learnings shows every learning that has been set to assign automatically on a schedule — one-off or recurring — across your organisation. Use it to see what's coming up, who it's going to and whether each schedule is still active, in either a list or a calendar view.

Opening the report

1. Go to Reports in the left-hand menu (the New Reports tab).
2. Click the Scheduled Learnings card.

Reading the list view

The list view shows every scheduled learning, with these columns:

• Title — the learning being scheduled.
• Schedule — whether it's a one-off or recurring, and how often it recurs.
• Next Date — the next date the learning is due to assign.
• Runs — how many times the schedule has run so far.
• Assignees — the individuals or Teams the learning is scheduled to.
• Status — whether the schedule is still active or has finished.

The Schedule column describes each recurring schedule in words. A schedule that runs every year reads, for example, Yearly on 1 July. A schedule that runs every month reads, for example, Monthly on the 15th, or Monthly on the First Monday for a set weekday. When Every is set to more than 1, the column shows the interval instead, for example Every 3 months on the 15th, Every 3 months on the First Monday or Every 3 years on 1 July.

You can sort by any column and search to find a specific scheduled learning.

Using the calendar view

Switch to the calendar using the Calendar toggle above the list to see scheduled learnings laid out by month.

• Move between months with the calendar's Previous month, Today and Next month controls.
• Click a date that has a learning scheduled to open a panel listing what's scheduled that day, with a link through to each item.

Editing a schedule

Click the pencil icon on a schedule that has not finished to open Edit schedule. You can change the date, timezone, assignees and recurrence. For a recurring schedule:

• Every sets how many months (for Monthly and Monthly on day) or years (for Yearly) pass between occurrences, from 1 to 10. Every 1 is the standard monthly or yearly schedule.
• Repeat for sets the total number of occurrences, up to 20.
• Next dates lists the occurrences still to come, starting from the scheduled date, so you can check the cycle before you save. Below it, the dialog shows how many times the schedule has already run.

Click Update to save. A change to the interval takes effect from the next occurrence.

Things to keep in mind

• You set up new schedules when assigning a learning, not from this report. From here you can review, edit and delete the schedules that already exist.
• Next Date shows the upcoming assignment date, so a recurring learning's date moves forward each time it runs.
• A schedule's Status shows as finished once its final occurrence has passed.
• Changing Repeat to a different option puts Every back to 1, so a schedule that ran every 3 years can't quietly become every 3 months. Set Every again after you change it.
• A Monthly on day schedule on the 29th, 30th or 31st lands on the last day of any shorter month, then goes back to its day. A schedule on the 31st that repeats every 3 months from January runs on 31 January, 30 April, 31 July and 31 October.
• A schedule saved with more than 20 occurrences before that limit existed keeps running. When you open it to edit, Repeat for shows 20, the most a schedule can have, and saving keeps 20.

FAQs

Does this show one-off learnings too?
Yes. The Schedule column distinguishes one-off learnings from recurring ones and shows the recurrence frequency.

Can I see who a learning is scheduled to?
Yes. The Assignees column lists the individuals and Teams; hover for the full list where it's long.

Can a learning repeat every two or three years?
Yes. Choose a yearly recurring schedule and set Every to the number of years between occurrences, up to 10. This suits certifications and refreshers that renew on a two, three or five year cycle.

Can a learning repeat every three or six months?
Yes. Choose Monthly or Monthly on day and set Every to the number of months between occurrences, up to 10. Every 3 months is a quarterly cycle and every 6 months a half-yearly one, which suits practical competency checks, drills and policy re-reads.

What's the difference between the list and calendar views?
They show the same schedules — the list is best for scanning and sorting, the calendar for seeing what falls on a given day.

Who can do this

Owners, Admins, Managers and People Managers can reach the Reports area and view Scheduled Learnings. Content Managers, Instructors, Employees and Restricted users do not have access to the Reports area.

Owners, Admins and Managers can also edit and delete schedules here. People Managers can view the report but cannot change a schedule.

Updated on: 11/11/2026